General Description
Responsible for directly supporting the Director in operational management, supervision and monitoring of business activities; while coordinating with relevant departments to ensure smooth operations, implementation of business plans and management reports are executed efficiently, timely and in line with the Board of Directors' direction
Main Responsibilities
Support operational management & Director's work (20%)
- Arrange, monitor and manage the Director's work schedule, meeting schedule and business trip schedule.
- Proactively remind of tasks, track progress and consolidate work items according to the Director's instructions.
- Prepare documents, reports, meeting minutes and content supporting operational work.
- Coordinate with departments to implement and update the status of business plan execution.
Manage & consolidate business operational reports (30%)
- Monitor, consolidate and update business reports, sales figures, personnel, operations as required.
- Analyze data, prepare periodic/monthly/quarterly reports to support the Director's management and operational work.
- Manage, archive and control documents, files and data of the Division/Platform.
- Monitor and remind of the progress of implementation of plans, targets and work of relevant departments.
Support operations & coordinate with departments (20%)
- Coordinate with Business, Sales Support, Marketing, HR, Finance departments, etc. to handle and implement related work.
- Support monitoring of sales policies, commissions, sales programs and operational activities of the Platform.
- Receive, handle or coordinate handling of arising issues according to the Director's instructions.
- Perform administrative work, payments, proposals, files as assigned
Job Requirements
Qualifications / Experience:
• Bachelor's degree or Associate degree in Economics, Business Administration, Real Estate or related fields.
• Minimum 2 years of experience in the position of Assistant, Executive Secretary or equivalent position.
• Preference for candidates with experience in Real Estate or Sales business environment.
• Good English communication and document handling skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
Knowledge, Professional Skills and Competencies
• Knowledge of secretarial work, executive assistant and business operations.
• Good skills in consolidating, analyzing data and preparing management reports.
• Skills in organizing, time management and arranging work scientifically.
• Communication skills, coordination and flexible problem-solving.
• Ability to multitask, work under pressure and closely track work progress.
• Proactive thinking, carefulness, confidentiality and high responsibility in work.
Mindset & Behavior
• Proactive, flexible and highly supportive spirit.
• Professional, careful and reliable manner.
• Cooperative spirit, good coordination with departments and partners.
• Integrity, responsibility and ensuring compliance with company regulations.
