Job description
- Manage, arrange and monitor the work schedule and meeting schedule of the Leadership Board; proactively remind of schedules and ensure work is carried out on schedule.
- Prepare documents, take meeting minutes, synthesize work content and support translation/interpretation as requested.
- Receive, synthesize and present to the Leadership Board files, documents, official letters, correspondence, information from units; monitor feedback and coordinate implementation with relevant parties.
- Perform administrative procedures, payments, prepare PR/PO and support logistical work serving operational activities.
- Monitor, collect and synthesize periodic or urgent reports from departments; urge units to submit reports on time.
- Analyze and filter information from reports; synthesize key content and issues that need attention to support the Leadership Board in the decision-making process.
- Manage, archive files, documents, reports and data serving operational work.
- Support recruitment work as assigned: receive candidate applications, arrange interview schedules, prepare files and coordinate with relevant parties.
- Support organizing meetings and work programs with domestic and international partners; perform logistical work such as sending invitations, visa processing, travel arrangements, accommodation and partner reception.
- Update and provide information related to cooperation programs, events and external activities to the Leadership Board.
Requirements
- Bachelor's degree or higher in Business Administration, International Relations, Hospital Management, Public Health or related fields.
- Minimum 2 years of experience in the position of Secretary/Assistant to the Leadership Board or equivalent position, preferably in a healthcare environment.
- Proficient English (equivalent to IELTS 6.5 or higher), able to translate documents and work with international partners.
- Good skills in synthesizing and analyzing information, drafting reports and managing work; proficient in Word, Excel, PowerPoint.
- Proactive, flexible, good information security and able to work under high pressure.