JOB RESPONSIBILITIES
- Responsible for coordinating, implementing and monitoring fireworks display projects, ensuring schedule, quality and effectiveness of implementation according to approved plans.
- Coordinate with domestic and international partners, technical contractors, production teams, state management agencies and relevant units to ensure project preparation and implementation are carried out in a synchronized manner.
- Participate in developing production plans, operations and organizing the implementation of fireworks programs according to each project's requirements.
- Monitor implementation progress, consolidate information, assess emerging risks and propose solutions to ensure project objectives.
- Manage, update and archive project files, technical documents, legal files and related documents in accordance with the Company's regulations.
- Maintain and develop cooperative relationships with partners, suppliers and technical units domestically and internationally to support project implementation activities.
SPECIFIC TASKS
1. Coordinate and implement fireworks projects
- Develop implementation plans, allocate work and monitor implementation progress according to each project stage.
- Coordinate with internal departments and relevant units to ensure preparation, installation, operation and acceptance are implemented according to schedule.
- Participate in site surveys, assess implementation conditions and propose appropriate organizational solutions.
- Consolidate progress reports, update emerging issues and propose solutions to management.
2. Technical coordination and operations
- Coordinate with technical units domestically and internationally (fireworks, drones, sound, lighting, special effects...) during program preparation and implementation.
- Monitor installation work, technical inspections, testing and program operations.
- Coordinate supervision of compliance with technical requirements, safety standards and operating procedures.
3. Partner management and multi-party coordination
- Serve as the point of contact for international partners, suppliers, technical experts and consulting units.
- Coordinate with state management agencies, local authorities, military forces, police, fire prevention and fighting units and relevant functional units as required by each project.
- Prepare documents for meetings, working sessions, reports and exchanges with partners.
- Monitor the implementation of agreed content with partners and relevant units.
4. Administrative and logistics coordination
- Monitor files, contracts, payments, licenses and administrative procedures related to the project.
- Coordinate logistics work to serve experts, partners and working delegations.
- Ensure resources for project implementation are fully prepared and on schedule.
5. Schedule, quality and compliance control
- Monitor implementation progress of project items.
- Control compliance with internal procedures, legal regulations and safety requirements in organizing fireworks displays.
- Propose improvement solutions to enhance management and project implementation efficiency.
- Perform other tasks as assigned by management.
- Coordinate relevant departments to optimize costs and resources.
REQUIRED COMPETENCIES AND QUALIFICATIONS
- Planning, organization and work coordination skills
- Skills in Excel, Word, PowerPoint, design software such as Canva, etc.
- Attitude: Enthusiastic, proactive, initiative, responsible
- Character: Loyal, honest, careful, cooperative, diligent
- Ability: Quick and effective problem identification and handling, able to work under high pressure
- Ready to travel on business as required to ensure project schedule and implementation effectiveness.
- Can work on holidays and Tet
- Proactively and flexibly participate in meetings and work outside hours with international partners to meet coordination requirements due to time zone differences.
- Proficient English (minimum IELTS 8.0)
- Priority given to ability to use additional foreign languages (Chinese) in work.