Job description
KEY ACCOUNTABILITIES
1. Expatriate HR Administration: Manage the full employee lifecycle administration for expatriate employees and visiting scholars.
• Maintain and manage accurate expatriate personnel records and HR documentation
• Coordinate onboarding processes for expatriate employees, ensuring a smooth transition into the university
• Manage offboarding procedures for expatriate employees, including documentation and compliance
• Prepare and administer labor contracts for expatriate employees
• Administer expatriate benefits programs, including benefit matrices and eligibility
• Manage social insurance matters for expatriates where applicable
• Coordinate health insurance enrollment, adjustments, and termination
• Prepare and manage service agreements for VIP cases and affiliate/visiting scholars
• Provide administrative support related to Personal Income Tax (PIT) for expatriates
2. Immigration & Work Authorization: Ensure compliance with Vietnamese immigration and labor regulations.
• Manage Work Permit applications and renewals
• Coordinate Visa and Temporary Residence Card (TRC) processes
• Ensure full compliance with regulatory requirements related to expatriate employment
3. HR Operations & Compliance: Support HR operational processes and ensure compliance with internal policies and labor regulations.
• Maintain proper HR compliance records and documentation
• Coordinate HR operational processes (such as performance cycle and employee pulse survey) and ccontribute to HR operational improvements and process standardization
• Prepare and maintain HR reports and workforce data to support HR operations, decision-making, and compliance requirements.
• Support HR transformation initiatives and continuous improvement efforts
4. Employee Engagement & Recognition Programs: Support employee experience initiatives across the university.
• Support employee appreciation and cultural activities and well-being programs.
• Participate in organizing activities that promote employee well-being and engagement
5. Perform other related duties and responsibilities as assigned by the HR Manager.
• The responsibilities outlined above represent the primary scope of the role and are not exhaustive; the position is expected to contribute to the delivery of high-quality, customer-focused HR services while maintaining compliance with relevant regulations and university policies.
Requirements
• Bachelor’s degree from a prestige university in HRM, Business or related field.
• 02 years of HR experience or equivalent in a sophisticated diverse working environment.
• Strong written and verbal communication skills in English.
• Knowledge of the labor code and work permit/visa for foreign employees is an advantage.
• Experience of SAP HCM system is an advantage.
COMPENSATION
• The salary and benefits are competitive and commensurate with qualifications and experience.
• We thank all applicants for their interest. Please note that only those candidates selected for interviews will be contacted.
