Job Description
1. Main Functions
- Assess IT procurement needs and purchasing plans
- Organize procurement, negotiate and optimize costs
- Coordinate compliance control and IT supplier risk management
- Monitor contract implementation and effectiveness of IT license and service usage
- Track budget, cost savings results and report on IT procurement control
2. Main Responsibilities
(1) Assess IT procurement needs and purchasing plans
- Lead assessment of IT procurement needs; cross-check plans, budgets and existing assets, licenses to avoid duplication.
- Review configuration, license quantity and investment scale based on usage data and technical opinions; propose adjustments to meet needs.
- Analyze total cost of ownership (TCO), compare options; coordinate assessment of investment effectiveness and determine CAPEX/OPEX costs.
- Compare prices, configurations with market and procurement history; identify signs of package splitting or biased specifications favoring suppliers.
- Consolidate assessment results, recommendations and issues requiring clarification, submit to competent authority for consideration.
(2) Organize procurement, negotiate and optimize costs
- Develop procurement plan; lead organization of competitive bidding, tendering or appropriate supplier selection methods for assigned IT packages, in accordance with regulations.
- Lead price negotiation, commercial terms and service level agreement (SLA) commitments, coordinate with technical and legal departments to align professional content.
- Develop negotiation plan, alternatives and cost optimization for exclusive or limited-choice suppliers.
- Consolidate evaluation and negotiation results and propose supplier selection, submit to competent authority for approval.
(3) Coordinate compliance control and IT supplier risk management
- Coordinate review of legal requirements, compliance and information security; monitor completion of pre-approval conditions.
- Collect documentation, declare conflicts of interest; coordinate assessment of supplier capacity, security and business continuity capability.
- Maintain critical supplier files; coordinate assessment of service, contract compliance and dependency risks.
- Consolidate risks, propose and monitor control measures; report issues exceeding authority.
- Coordinate with legal department to review intellectual property, confidentiality, indemnification, inspection rights and data transfer clauses.
(4) Monitor contract implementation and effectiveness of IT license and service usage
- Track IT contracts, licenses and services; alert on renewal deadlines, termination and important obligations.
- Lead assessment of usage effectiveness with relevant parties; propose renewal, adjustment or termination and implement after approval.
- Monitor service costs according to usage levels; alert on budget overruns or commitment breaches.
- Cross-check goods, services and acceptance documentation with contracts; coordinate confirmation of results according to assignment.
- Monitor violations, remediation; cross-check contracts, acceptance and payment documentation, recommend handling of discrepancies.
(5) Track budget, cost savings results and reporting
- Track IT procurement budget against approved budget; analyze variances, alert budget overrun risks and propose solutions.
- Record and track cost savings results using methods consistent with Management Accounting, determine equivalent comparison basis for configuration, scope and duration, distinguish actual savings from avoided costs and avoid double counting.
- Prepare periodic and ad-hoc reports on procurement activities, costs and IT supplier risks to competent authority; prepare documentation and explanations as needed.
- Maintain complete and systematic records of procurement and contracts; provide information and explanations to Internal Audit, independent auditors and regulatory authorities upon request.
3. Other Responsibilities
- Propose improvements to processes, assessment criteria and monitoring tools to enhance IT procurement control effectiveness.
- Participate in development and review of IT procurement regulations and procedures; advise units and management levels on procurement plans, costs, commercial terms and risks of each package; provide technical support for packages led by other personnel when assigned.
- Propose improvements to assessment and monitoring methods and tools; provide guidance and share experience with specialists and related units.
- Perform other tasks appropriate to the position's functions as assigned by direct management.
Requirements
1. Education
- Bachelor's degree or higher in Information Technology, Management Information Systems (MIS), Telecommunications Electronics, Supply Chain Management, or Economics/Finance/Accounting/Audit with deep understanding of IT.
2. Years of Experience
- Minimum 10 years of experience in the above fields, of which at least 3 years directly leading assessment, negotiation or control of large-scale, complex IT procurement packages (infrastructure, software licenses, cloud services, market data).
- Priority given to candidates with experience in Securities Companies, Banks, Financial Organizations, FinTech or large-scale corporations with complex IT infrastructure; priority given to candidates who have worked with trading systems, market data and IT suppliers specialized in securities.
3. Skills / Knowledge
(1) Required:
- Procurement & Sourcing Process: Knowledge related to methods and strategies for purchasing goods and services. Includes supplier selection, negotiation and contract management, ensuring alignment with organizational objectives and budget.
- Budgeting & Budget Control: Knowledge related to the process of detailed financial planning (budgeting) and comparing actual results with plans to control costs, prevent overruns and ensure achievement of financial objectives.
- Management Accounting Principles: Knowledge related to rules and methods used internally to provide financial and operational information to management. Includes cost-volume-profit analysis, activity-based costing (ABC) and departmental performance measurement.
- Financial Control Process Knowledge: Knowledge related to activities and approvals to protect company assets and ensure accuracy of financial records. Includes budget variance analysis, expenditure approval authority and regular account reconciliation.
- Internal Control System: Knowledge related to mechanisms, rules and procedures implemented to ensure integrity of financial and accounting information, promote accountability and prevent fraud. Includes segregation of duties, access control and internal audit.
- System Architecture Knowledge: Knowledge related to conceptual and technical design of IT systems, including hardware, software, networks and interfaces to ensure scalability, security and performance.
- IT Asset Management Knowledge: Knowledge related to managing the lifecycle of IT assets (hardware, software), including registration, deployment, maintenance and disposal. Supports cost optimization, software license compliance and informed upgrade decisions.
- Information Technology (IT) Knowledge: Knowledge related to general understanding of computer systems, networks and software applications in business environments. This is foundational knowledge for all employees to use and manage IT resources.
- IT Infrastructure Management Knowledge: Knowledge related to managing core components of IT infrastructure such as servers, networks, data centers. Ensures system stability, security and performance to meet business needs.
- IT Service Management: Knowledge related to planning, delivering and managing IT services to meet business needs. Includes service design, transition, operations and continuous improvement, ensuring IT services align with organizational objectives.
- Risk Management Knowledge: Knowledge related to identifying, assessing and mitigating risks that may affect the organization. This is the foundation for building organizational protection strategies and enhancing resilience.
(2) Priority (bonus points):
- Trading System Knowledge: Knowledge related to software and hardware infrastructure serving transactions, including Order Management System (OMS), Execution Management System (EMS) and data technology for traders and brokers.
