Position: Senior Lead Engineer (Responsible for Technical Control and Quality Inspection of M&E Systems)
Reports to: Senior Management, Technical Division
Department: Real Estate Management - Head Office
POSITION OVERVIEW
The Senior Lead Engineer at the Head Office is the technical focal point supporting technical management, quality control and compliance for mechanical and electrical (M&E) systems of projects managed by Savills. The position conducts risk-based inspections/audits; assesses current conditions, operational records, maintenance, safety and legal obligations; advises on remedial solutions; tracks closure of findings; and supports surveys, tendering, project handovers, technical advice and standardization of M&E standards. This role does not replace the daily operational responsibilities of the Lead Engineer/Project Management Team or the functions of internal audit, legal and HSE specialists.
1. M&E Technical Management and Operational Support
- Support the Technical Team and Project Management Team to maintain M&E systems operating safely, reliably, efficiently and in accordance with the scope of the management contract.
- Advise on complex technical issues; support root cause analysis for serious or recurring incidents; propose corrective and preventive actions.
- Review operational plans, preventive maintenance plans, condition-based maintenance plans, system shutdown plans, spare parts contingency plans and critical asset management programs.
- Review the adequacy of staffing levels, shift arrangements, technical team capabilities, training content and emergency response mechanisms.
- Support review of technical OPEX/CAPEX, repair/replacement options, necessity, scope, risks, lifecycle efficiency and implementation feasibility.
2. Planning and Conducting M&E System Quality Audits
- Develop periodic audit plans, thematic audits or spot checks based on risk level, incident history, asset type and management requirements.
- Define objectives, scope, criteria, methodology, schedule, inspection templates and evidence to be collected; coordinate notification and preparation with projects.
- Conduct site inspections, observe operations, interview personnel, review records, conduct sampling and compare current conditions with approved documentation.
- Assess systems: power supply and backup power; HVAC/ventilation; water supply and drainage; water/wastewater treatment; fire protection; BMS/IBMS; ELV; elevators/escalators; lighting; lightning protection and grounding; generators; UPS; infrastructure and other specialized systems within project scope.
- Assess equipment condition, reliability, redundancy capability, operating parameters, alarms, maintenance quality, technical cleanliness, equipment room safety and emergency response readiness.
- Check completeness, accuracy, currency and accessibility of Asset Register, as-built drawings, O&M Manual, operational logs, checklists, PPM, maintenance records, repair records, incident records and contractor records.
- Record objective evidence; classify findings by severity level, safety risk, legal risk, asset impact, service disruption and reputation.
- Prepare audit report covering scope, methodology, strengths, findings, causes, risks, recommendations, responsible units and remediation timelines.
- Agree on Corrective Action Plan; track action tracker, verify completion evidence, assess effectiveness and conduct re-inspection as needed.
- Report/escalate immediately any serious risks or conditions that could cause safety loss, violations, asset damage or disruption to critical systems.
3. Controlling Compliance with Legal Requirements and Mandatory Obligations in Building Operations
- Establish and maintain a register of technical compliance obligations applicable to each project type, based on current regulations, design/as-built records, requirements of competent authorities, contracts and internal standards.
- Review licenses, certificates, acceptance records, inspection/calibration results, monitoring records, training records and technical legal documents within operational scope.
- Check implementation of requirements related to fire protection and rescue; electrical safety; occupational health and safety; equipment with strict safety requirements; elevators; environment; wastewater; chemicals; energy management and related specialized obligations.
- Track validity periods and plans for renewal/inspection/monitoring; provide early warning of expiring records, missing evidence or at-risk compliance.
- Check remediation of recommendations from competent authorities, inspection units, insurers, customers and previous audits; maintain evidence of issue closure.
- Coordinate with Legal/Compliance, HSE and specialist departments when interpreting legal requirements; do not independently draw legal conclusions beyond technical authority.
- Propose temporary control measures and escalation when discovering compliance gaps that could affect people, assets, continuous operations or contractual responsibilities.
4. Risk Management, Incidents and Business Continuity
- Support development of Technical Risk Register and Critical Asset Register; identify risks, control measures, risk owners and action status.
- Review emergency response plans, energy source isolation procedures, LOTO, source switchover plans, scenarios for power loss/water loss/HVAC failure/flooding/fire and emergency communication mechanisms.
- Participate in incident investigation as assigned; verify data, analyze direct and root causes; track preventive actions against recurrence.
- Consolidate incident trends, recurring failures, equipment degradation and overdue actions to propose resource priorities and CAPEX.
5. Contractor Management and Technical Service Quality
- Review contractor scope of work, technical standards, SLA/KPI, maintenance frequency, staffing requirements, materials and reporting records.
- Participate in technical evaluation of tender submissions, construction methods, safety plans, contractor capabilities and acceptance quality as assigned.
- Check management of permit to work, work risk assessment, contractor supervision, change control, acceptance and handover of records.
- Assess contractor quality based on implementation evidence; recommend improvements, training, warnings or control changes as needed.
6. Surveys, Tendering, Consulting and Project Handovers
- Conduct condition surveys and technical risk assessments to support quotations, tendering, consulting, handovers or due diligence within assigned scope.
- Prepare technical inputs for service scope, staffing model, operating costs, maintenance plans, equipment inventory and assumptions/exceptions of proposals.
- Review design impact on operations, maintenance accessibility, redundancy capability, energy metering, safety, technical cleanliness and user experience.
- Support handover of records, asset inventory, equipment condition assessment, existing inventory, remediation plans and readiness review before operations commence.
- Participate in presentations and explanations of technical content to customers/investors and stakeholders as authorized.
7. Standardization, Training and Continuous Improvement
- Support development, review and updating of Engineering Manual, technical SOPs, audit checklists, templates, scoring criteria and typical finding library.
- Standardize finding classification, risk assessment, evidence requirements and finding closure confirmation across projects.
- Organize or support training for Lead Engineers, engineers and technicians on safe operations, maintenance, compliance, record management, incident investigation and auditing.
- Share lessons learned, best practices and technical alerts; propose application of CMMS/CAFM, BMS analytics, record digitization and dashboards.
- Support energy management initiatives, optimize electricity/water consumption, improve system efficiency and sustainability targets within assigned scope.
8. Reporting, Coordination and Data Management
- Prepare periodic reports and dashboards on system status, incidents, compliance, audits, CAPEX, overdue actions and critical risks.
- Coordinate with Operations, HSE, Legal/Compliance, Procurement, Finance, HR, Business Development and project teams to resolve cross-functional issues.
- Maintain audit records and technical data with version control, security, accessibility and storage per company/project requirements.
- Perform other technical tasks as assigned by direct management.
9. Audit Execution Principles
- Objective, consistent, independent within assigned scope, evidence-based and improvement-focused.
- Do not self-approve closure of items directly executed when there is a conflict of interest; report to management for appropriate assessment.
- Do not draw conclusions beyond technical scope or replace opinions of competent authorities, inspection units, Legal/Compliance or HSE.
- Maintain confidentiality of project, customer, contractor and technical data; comply with document control regulations.
10. Authority Within Assigned Scope
- Request projects to provide records, data and evidence within approved inspection scope.
- Access technical areas and communicate with personnel/contractors per project security and safety regulations.
- Request Corrective Action Plan for confirmed findings; recommend re-inspection or supplementary training.
- Recommend immediate control measures and report to competent authority for clear risks; decide to stop systems/work per company/project authorization and emergency procedures.
COMPETENCY REQUIREMENTS
- Bachelor's degree or higher in Electrical Engineering, Industrial Electrical Engineering, Mechatronics, HVAC, Automation, Civil Engineering, Fire Protection, Technical Management or related fields.
- In-depth experience in building operations engineering/facility management; preference for candidates who have served as Lead Engineer, technical manager or overseen multiple projects.
- Practical experience in technical audits, condition surveys, maintenance management, asset management, incident handling, project handovers and OPEX/CAPEX review.
- Deep understanding of operating principles, risks and maintenance requirements of electrical systems, HVAC, water supply/drainage, fire protection, BMS/ELV, elevators, water treatment and technical infrastructure.
- Practical knowledge of fire protection compliance, electrical safety, occupational health and safety, environment, equipment inspection, energy management and operational legal records.
- Capability to plan risk-based audits; develop checklists; collect/verify evidence; write findings; analyze root causes and track corrective actions.
- Skills in report writing, data analysis, presentations, training, coordination and communication with customers/investors, projects, contractors and related authorities as authorized.
- Proficiency in Microsoft Office; preference for experience with CMMS/CAFM, BMS, dashboards and energy management tools.
- Ability to use English in technical communication, document reading, report writing and presentations is an advantage.
- Integrity, objectivity, confidentiality, carefulness, systems thinking, proactivity and ability to work under pressure; willing to travel and support incidents when required.
- Preference for certifications/training in occupational safety, fire protection, energy management, facility management, quality management, management system assessment or relevant technical specialization.
Please note that by submitting your application to us, you agree to allow us to process personal data provided by you for the company's recruitment purposes. You may send inquiries or requests for support related to personal data processing activities to info@savills.com.vn. Please refer to the Personal Data Processing Notice of Savills Vietnam Limited Company on the Savills Vietnam website.
