JOB RESPONSIBILITIES
- Support and maintain records for administrative and leasing activities (including rental invoices, utility bills, PO orders, warranties, procedure manuals, maintenance schedules, tracking handover deadlines, lease-related notifications, coordination with internal and external stakeholders).
- Coordinate with the investor, building management board and internal teams of the customer company.
- Responsible for implementing overall office maintenance activities (including supervision and quality inspection of cleaning, general services and technical services).
- Coordinate on-site activities and provide monthly performance reports to the customer company representative.
- Conduct periodic site inspections with the customer company representative and receive user feedback.
- Serve as the sole point of contact for inquiries, complaints and feedback regarding Facilities Management Services.
- Coordinate with courier units designated by the customer company.
- Procure consumable supplies and office equipment.
- Implement cost reduction measures and quality improvements in areas such as Pantry, Office supplies, Mail room, Cafeteria, etc.
- Ensure consistent cleaning services and control measures.
- Ensure and monitor the effective implementation of the general cleaning and disinfection schedule of the service provider.
- Implement proactive measures.
- Manage work rotation and staff replacement.
- Manage inspection checklists, inspection reports and testing.
REQUIREMENTS
- Polite and professional manner.
- Fluent in English.
- Proficient in MS Office 360 (Excel, Word, PowerPoint, Outlook, Planner, Teams, etc.).
- Communication, leadership, decision-making skills and good coordination ability.
- Experience in facilities management and space management is an advantage.
Please note that by submitting an application to us, you consent to our processing of personal data about you that is provided by you for our company's recruitment purpose. You may send your queries or request for support concerning our personal data processing activities to email: info@savills.com.vn. To better understand our personal data processing practices, please visit https://vn.savills.com.vn/footer/privacy-policy.aspx to the full Notice on Personal Data Processing of Savills Vietnam Company Limited.
